Careers

Full-Time Receptionist/Administrative Assistant

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FULL-TIME RECEPTIONIST/ADMINISTRATIVE ASSISTANT

Job Posting

NATURE OF WORK

Responsible for performing diverse administrative assistance and general office support services for the Township Superintendent and other Department Heads, as required. The individual is exposed to confidential matters and sensitive issues, requiring discretion on the part of the employee. The pay range for this position is posted at $15-17 per hour, plus benefits package, and will be dependent upon education and experience. This position will report to the Township Superintendent.

ESSENTIAL FUNCTIONS

An employee in this position may be called upon to perform any or all of the following essential functions.  These functions include, but are not limited to, all of the duties which the employee may be expected to perform.  To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

Provides general administrative support which includes, but is not limited to:

  1. Primarily responsible for answering phones and directing calls
  2. Welcome and direct visitors
  3. Answering general questions
  4. Scheduling and processing passports and answer passport related questions
  5. Providing assistance to the Tax Department with collection and receipt of tax payments
  6. Providing assistance to the Clerk and Deputy Clerk during Elections and as needed throughout the year
  7. Providing assistance to the Building Department including record management
  8. Issuing dog licenses
  9. Processing home watch requests
  10. Serving as a Notary Public and notarizing documents for residents and visitors
  11. Providing assistance with preparing mailings for public notices, letters, etc.
  12. Providing assistance to the Township Assessor with administrative assistance including scheduling Board of Review, scanning and uploading electronic files, assist with mailings, and other related assessor requests
  13. Providing assistance with filing, including scanning and uploading electronic files
  14. Perform a variety of other related duties as assigned

REQUIRED KNOWLEDGE, SKILLS, ABILITIES

The requirements listed below are representative of the knowledge, skills, and abilities to perform the essential functions of the position.  These requirements may be accommodated for otherwise qualified individuals requiring and requesting accommodations.

  • Good knowledge of office operations included related software. Experience with Microsoft Office and BS&A a plus.
  • Strong verbal and written communication skills.
  • Ability to establish effective working relationships and use good judgement, initiative and resourcefulness when dealing with citizens, Township Officials, Department Manager, employees, and business associates.
  • Ability to maintain attention to detail and work effectively under stress and changes in work priorities.
  • Ability to exercise a high degree of diplomacy in contentious or confrontational situations.
  • Ability to critically assess situations, problem-solve, and work effectively under stress.

Registration as a Public Notary or ability to obtain upon hire, must be bondable.

  • Ability to obtain certification as Passport Acceptance Agent.
  • Must possess a Valid Michigan Driver’s License.
  • Must be able to pass a thorough background investigation.

The above statements are intended to describe the general nature and level of work for performance of this position.  They are not to be construed as an exhaustive list of all job duties, responsibilities, or requirements for the position.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

While performing the duties of this job, the employee is regularly required to talk, hear, and view and create documents.  The employee frequently is required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms.  The employee is occasionally required to stoop, kneel, or crouch.  The employee must frequently lift and/or move items of light to moderate weight.

 

TO APPLY

Applicants must submit cover letter and resume to:

Charter Township of Texas
Attn: Township Superintendent
7110 West Q Ave
Kalamazoo, MI 49009
269.375.1591
julievw@texastownship.org

Application materials must be received by 4:00 p.m., Thursday, October 29, 2020.  Posting will remain open until position is filled.

The Charter Township of Texas is an equal opportunity employer.  

Opportunities for Involvement

We rarely have job openings within the township. However, we encourage you to get involved in the community by joining a committee. All our committee and board meetings are open to the public. By attending, you will become familiar with each committees’ focus and identify the ones that most interest you. If you are interested in joining a committee, please fill out the Application for Appointment form and return to the Township Superintendent.

 

Application for Appointment Form

Committee Vacancies

Currently there are no open committee positions. 

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